The Nominating Committee is a special committee and holds the key to a successful PTA. Check out our Nominations and Elections Guide to help!
Its responsibility is to present the best qualified nominees for office.
Choosing the Committee
- Consult your unified bylaws
- Any member in good standing of your local unit can serve.
- The current unit president may NOT serve and is not an ex-officio member of the nominating committee.
- Elect the nominating committee at least 1 month prior to elections
- The nominating committee elects their own chairperson.
- Diversity is key!
Responsibilities of the Nominating Committee
- Verify that nominee is a member of your PTA. A person who would like to be nominated doesn’t have to be a member of your PTA, but must become a member prior to the election.
- Select the best-qualified candidate possible for each office to be filled.
- Solicit suggestions for nominees from the membership.
- Select one nominee for each office and prepare to state qualifications of each nominee.
- Give careful consideration to qualifications of candidates.
- Identify characteristics and skill sets needed in the leadership of the local PTA.
- Screen, evaluate and nominate candidates for officers.
- If a member of the Nominating Committee is being considered for an office, he/she must leave the room during the discussion and return when the vote is taken.
- All votes taken by the Nominating Committee must be by ballot and require a majority vote to pass/carry.
- Post the proposed slate of officers in the school office at least ten (10) days prior to the election meeting.
- Present the nominees at the election meeting.
Report of the Nominating Committee
- Prepare a written report for presentation at the election meeting.
- Make report public according to bylaws.
- Have chair and members who agree with report sign the report.
- Allow a member who does not sign the report to nominate from the floor.
- Have chair read and hand the report to the presiding officer who will conduct the meeting.
Nominating Committee Do's and Don'ts
- Review Bylawls for number of officers needed.
- Meet as soon as possible so a second or third meeting can be held if needed.
- Elect a chair per your bylaws.
- Set rules of the Nominating Committee at beginning of meeting.
- Check the membership roster to be sure the nominee is a member of PTA
- Chair calls nominee for consent to nominate. ( Remember you are only asking permission to nominate them)
- Remember the committee discussion is confidential.
- See that the report of the Nominating Committee is posted in the school office 10 days prior to election.
- Sign the Nominating Committee Report if you agree with the nominees.
- Members of the Nominating Committee may be nominated.
- Keep the interview questionnaire documents with the other confidential record keeping process for your
- association and destroy everything when the slate is complete.
- Make sure a new interviewing questionnaire is used for future nominations for the same candidate.
- Submit a member's name because of friendship.
- Nominate someone with the idea of getting him/her involved.
- Accept the office for title only.
- Post interviewing questionnaires and responses for public viewing.
Who is Eligible to Vote?
- Only members who have joined by March 1 of the current membership year can vote.
- Proxy voting is prohibited.
- Students are eligible to vote if they are members. Please indicate in your standing rules at what age a student may become a member.
Important Points to Remember
- When the President is the nominee for a second term, he or she may still conduct the election.
- An election is an Order of Business on the general meetings agenda and is treated as such by the president.
- Be sure every nominee has become a PTA member prior to the election meeting
What happens if…..
- If a nominee withdraws before the balloting begins, the Nominating Committee shall present another nominee.
If an officer resigns after election, this creates a vacancy in office. If this person was President, he/she is considered a Past President even though he/she may never have had the opportunity for active service in office. The vacancy is then filled according to the unified bylaws; A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given. In case a vacancy occurs in the office of the President, the Vice-President shall serve notice of election.
If there is a concern about the ballots, a president may call for a voice vote.
Officers shall assume their official duties July 1 and shall serve for a term, as defined in the Local Unit’s standing rules.
For questions, please call AZ PTA at 602-279-1811 or email firstname.lastname@example.org